Project Coordinator

POSITION SUMMARY

Supports one or more Construction Project Managers with assigned projects and/or any of the following as assigned: vendor support, file setup and management, budgets, invoicing, tracking, quality control, correspondence, and various administrative tasks. 

ESSENTIAL JOB FUNCTIONS

  • Updates necessary tracking system(s) to ensure that project and/or program status is maintained with complete accuracy. 
  • Support team with regard to vendor identification, selection and management
  • Coordinates tasks related to budgeting, invoicing and purchase orders. Provide data entry to support management ensuring accurate tracking of budget. 
  • Works directly with Accounts Payable to coordinate on-time payments of construction vendors.
  • Creates and distributes correspondence/reports relevant to the team, project or program (internal and external). 
  • Assists with administrative preparation for various meetings. 
  • Develops and maintains accurate and complete files for projects and programs; continues to monitor for integrity and completeness. 
  • Provides ad hoc reports as requested. 
  • Provides additional administrative support as required. 

EDUCATION/CERTIFICATIONS

  • Associate degree or equivalent work experience

EXPERIENCE/MINIMUM REQUIREMENTS

  • One (1) to three (3) years in a general business environment with project coordination and/or administration experience

OTHER SKILLS/ABILITIES

  • Computer skills using Microsoft Office, Excel and ability to learn a variety of tracking and project management software 
  • Excellent organizational/administrative skills 
  • Strong interpersonal skills 
  • Self-starter
  • Ability to multi-task in a dynamic and fast paced environment 
  • Customer service orientation with a strong problem-solving approach 

To apply, please send your resume to careers@orangebarrelmedia.com and use “Project Coordinator” as your email’s subject line.

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